Tutorial of
Microsoft office
Generic
application
1, Microsoft
word (ms) word
Word = is a word
prossing program
Generic = for
all users
Application
programs= job oriented programs.
1,
application – window =
it contains control menu box, titile bar, menu bar, tool bar, status bar &
rulers. & also it is a window of any application.
2,
document – window = it is a work area. Used for todo something to
write.
3,
ruler = it
is used to show columns, rows & to expand left & right margins.
4,
status – bar = it is used to show where the pointer is it.
5,
menu- bar = it is used to setup of working area or
customize.
6,
tool – bar = it is used to customize of working area by
quickly.
******************
On
Microsoft word – program
1, moving the insertion points
around your document.
*at the beginning = ctrl + home
*at the end = ctrl +end
On screen back /forward = page
up/page down
Creating black lines &
deleted them.
2, adding a character ,word, line
3, using the delete &
backspace keys to delete a characters. Enter & backspace
4, inserting the special
characters with in your document = symbol
5, inserting the current date and
time
6, copying or moving a text
through:-
-
Short – menu
-
Drag & drop
-
Tool bar
-
Edit menu
***********************
1,
using the help feature
2,
changing the cases
3,
finding a word
4,
replacing a word
5,
spelling check
1. using the help feature
* in an written document (files
to improve your paragraph .
Click help = write change the
cases in box = click capitalize text = you have get :-
-
Vary the case of text
-
Format text as small capital
letters or as all capital letters
-
Create a large dropped initial
capital letter
Format
text as small capital letters or capital letters
*
if you want the paragraph customize to capital or small
letter in size.
-
Select the text you want to
format.
-
On the format menu, click font
& click the font tab
-
Select the small caps or all caps
check box.
Create
a large dropped initial capitall letters
*
if you need in your paragraph started by
big letter (droped).
=
select letter = click format = click drop cap =
select – none, in margin (out side) , droped(inside) ===
and select - line to drop,
distance to drop and fonts = ok
Vary the case of text
* if you need your paragraph to
improve ( customize )
-
Select
the text you want to change
-
On
format menu, click change case
-
Click
the capitalization option you want.
·
sentences
case = is a kind of cases the first letter is begin by capital letter and the
other small letters in one sentences.
·
Title
case = is the first letter is begin by capital and the the other small in one
word.
·
Upper
case = is all the selected paragraph
capital letter .
·
Lower
case = is all the selected paragraph change to small letter.
·
Toggle
case = is the first letter begin by small letter and the other capital letter
in one sentences.
How
to adjust time and date in your computer
=
right click in your time button = click adjust time/date = do it now –time, date,
month, year = apply = ok
In short method
-
Click
format = click change case = choose option = ok
-
Select
the text = click format = click font
·
If
you want to the beginner word to capital letter.
-
Click
format= drop cap = - none , drooped(inside) , in margin( outside) = line to
drop,distance from text = ok
·
If
you want the paragraph in capital or small.
-
Click
format = click change case = chose (- sentences case, lower case, upper case,
title case , toggle case) = ok
·
If
you want to replace a word
-
Click
edit = find click = choose ( find, replace, goto) = click replace = write in
find & write in replace box = click replace / if click replace all change
all words.
·
If
you find word in paragraph
-
Click
edit = find click = choose ( find, replace, goto) = click find = write in find
box = click find text
******************
1, sorting a list (ordering a
list)
2, bold, underline , italic
3, font & font sizes
4, setting bullets &
numbering
5, line space
1, sorting a list
·
Ascending
order = A – Z , 1 – 1000…
·
Descending order = Z- A , 100 – 1
SO
THAT:-
Click table = click sort = sort by select paragraph
= select type – number, text, date = click ascending or descending = ok
·
If
you click ascending the list order from A- Z , 1 – 100
·
If
you click descending the list order from Z –A , 100 – 1
-
IT
is used not only text but also no.
-
Sort
is used to define information quickly.
2, bolding, underline, italic
-
If
you want the text or a title to change color , enlarge, bold, underline, italic
·
Click
format = font = doing as you want :- bold , italic, underline .
In
short method:-
-
Click “B” in toolbar (bold)
-
Click
“I” in toolbar (italic)
-
Click “U” in toolbar “underline”
3, fonts & font size
Font
refers to the sizes & shape of character.
Size
= volume
Shape
= posture
Click
format = click font = as you want you have get:-
-
Font
= is used to choose different kinds of
languages.
-
Font
style = is used to define the shape of
characters.
-
Size
= is used to define the volume of characters.
-
Font
color = is used to ink the characters by
as you need different color.
-
Underline
style = is used to define the thickness and design of underlines .
-
Effects
= to used show different designs.
·
Strikethrough = using to delete in the
selected sentences or character. In middle of the text.
·
Double strikethrough = using to delete line in the
selected sentences or character. In middle of the text.
·
Superscript
= is using to indicate the objects. Eg.
9th = th = is indicates to number 9.
(indicator).
·
Subscript
= is using to indicate the objects. Eg, 9th = th = is indicates to number 9.
(indicator).
·
Shadow
= is to customize shade to text.
·
outline
= is to customize the text by shape double writing around letters.
·
Emboss = is used to stamp or decorate
the character.
·
Engrave = is using to curve the
character.
·
small caps
= to improve the paragraph to small letter in size.
·
all caps
= to improve the paragraph to capital letter in size.
·
hidden
= using to out of sight(hidden).
Character
spacing tab
·
To
varying, condensing or raising, lower your paragraph choose character spacing.
To
varying (expanded) or condensing the paragraph
·
Choose
in spacing tab you have get –normal, expanded, condensing = choose in by
tab number, how to expanded or condensed.
To
raising or lowering the paragraph
*
choose in position tab you have get :- normal, raised, lowered = choose in by
tab number, how to raising or lowering the paragraph.
Text effect tab
To set effect animation in your
paragraph:- click text effect tab =
select animations = look in preview = ok
4, setting bullet & numbering
If
you want the text set bullets or numbers.
Click
format = click bullet & no. = you have get bulleted, numbered, outline
numbered, list style = ok
Bulleted = is a symbol using to specify
the list by bullet symbols to the paragraph. If you want click in the bullet
symbols.
Numbered= using to indicate the lists by
the symbol of numbers or alphabets.
Outline numbered = to using setup number or sub
numbers.
List style= to set the number in the form
of sorting.
Internet using
If you want to customize bullet and numbering
Æ Select bullet or numbering =
click customize = eg in bullet = click
any bullets you want = click customize = in bullet character you have get –
font, character, picture buttons ….
Æ click fonts tab = choose any (fonts,
font style , color, font size) in font tab = in text effect choose animations
if you want.
Æ Click in picture tab = in picture
bullet window = select pictures = ok
Æ Click character = choose any
symbols by changing font = ok
In
shortly:- bullet and numbering
·
Click
in box numbering & bullets in toolbars.
5,line spacing
If
you want the paragraph create line space.
Click
format = click paragraph = Click in scroll of line spacing you have get :-
single, double , at least…= AT tab insert number = ok
·
Do
not forget the paragraph select before click.
In
shortly:- in toolbar click in scroll line spacing = you have get n0s
& more (1.0,1.5,2.0,2.5,3.0,more) = click more = click in scroll line spacing
= ok
*****************
1, tool bar
2, selecting a text
3, setting borders & shading
4, inserting a picture
1, tool bar: - is
tools for using customize or improve any paragraph, pictures and effects.
We have get many
tool bars according with in your computer. Such for example:- standard, formatting, autotext, control
toolbox, database, drawing, email ,forms ,frames ,mail merge, outlining,
pictures, reviewing, tables and borders, visual basic, web, web tools, word
count, word art….. etc
Hidden or unhidden toolbar
Right click in tool
bar = check or uncheck toolbars
NB= the uncheck
toolbar is hidden.
The checked toolbar
is present.
2,selecting a text
·
If
you need select sentences, word and paragraph.
Word
Choose
target in word = double click
Sentences
Choose
target in sentences = press ctrl & click.
Paragraph
-
3
click in paragraph ( 3 click)
-
Click
in start paragraph and select by mouth.
-
Press
shift + click in paragraph.
-
First
target and press shift + use arrow scaps
-
Edit
click = click select all.
Select
inside paragraph
Click
upto you want = press shift and click.
3, setting border and setting
If
you need to create border and shading in your title.
Borders
Click format =
click border and shading = choose border tab = choose setting = choose style =
choose color = choose width = look in preview = ok
In short method :-
Click
in box in border scroll in toolbar = click as your option.
Shading
Click
format = click borders and shading = click shading tab = choose fill color =
choose pattern style = choose in apply to paragraph
= click style scroll = click in apply to scroll = ok
NB=
WHEN WE CHOOSING IN APPLY TO TAB IF WE WANT PARAGRAPH SELECT PARAGRAPH
OR IF TEXT SELECT OR CHOOSE TEXT.
·
Shading
is used to prominence (attractive).
Page border tab
To
modify borders in pages.
Click
format = click border and shading = select page border = choose setting =
choose style = choose color = choose width = in apply to tab you have get :-
(whole document, this section, first page only, this section –all except first
page) = ok.
4, inserting a picture
·
If
you need to insert picture in your
paragraph :-
-
Click
insert = click picture = click clip art = click in clip art bottom organize
clip = in add clips to organizer click now = click office collection in
collection list = choose as you like = click in your target choose picture =
right click in your picture = click copy = close the window = yes = right click
in your target = click paste.
-
If
you want to enlarge and resize the picture:-
Click in picture = doing by mouse arrow
-
And
also you need the picture to modify with a paragraph:- Right click in picture =
click format picture = click layout in format picture = choose as you like =
ok.
To customize the
picture
If
you want to make special to your
picture.
*
Right Click in picture =edit picture = and again right click in picture = edit
points = draw by your mouse and you can make another picture by dragging and
any different colors = press enter
If
you want order the picture with your paragraph.
*right
click in picture= select order = choose (bring to front, send to back, bring
forward, send forward, bring in front of text, send behind text) . the best
using in this bring in to front & send behind text.
format auto shape the pictures
if
you desire to modify the picture by a color, size, layout ….
*
right click in picture = click format auto shape = you have get in format auto
shape window –( color &line, layout, picture, textbox, web) :-
·
Select
color and line = choose in fill color you want & create transparency = in
line tab choose color, dashed, weight of dashed by number.
·
Click
in size tab = and select in size in size height, width & rotation
·
Click
in layout = select in line with text , square, tight , behind text, in front of
text (look in the picture)
·
Finally
if you have finished click OK.
Modify the
picture by drawing canvas tool bar
To
customize the picture by drawing canvas:-
·
right
click in picture = show drawing canvas = you have get symbols:-( fit, expand,
scale drawing, text wrapping)
fit
= in shape
expand
= to enlarge
scale
drawing = to modify scale
text
wrap = to cover
OR….
OR…..
You
have get the drawing canvas in tool bar:-
Right
click in tool bar = check drawing
OR
…. OR ….
Click
view menu = select tool bar = check drawing
Another method
to insert a picture to your paragraph
Select target in your paragraph = find in your
document picture = right click in picture = click copy = and click pasate in
your target paragraph.
Inserting header
and footer
If
you desire your paragraph by header and footer.
Click
view = click header and footer = you have get:- (insert auto text, insert page
number, insert number of page, format page number, insert date, insert time,
page setup, show or hide document text, close)
*
click insert text = you have get – ( page, author, page #, date, confidental, page#
, date, created
by, created on , file name & path, ) .
Page = using to insert page
author,
page #, date = using to define the author or creative, date
and page.
confidental,
page# , date = to show
exactly page number and date.
created
by = to telling
the created person.
Creted
on = to tell
when the file created.
File
name = to show
the file name only.
File
name & path
= to show file name with its contents.
In
the tab by symbol inserting page number
Using To insert page
In
the tab by the symbol insert number of page
Using to tell how many pages do
you have?
In
the tab by the symbol formatting page number
Using to show how to write number of format. To Modifier
In
the tab by the symbol insert date
To insert date only
In
the tab the symbol insert time
To insert time only.
In
the tab by the symbol page setup
To arrange your paragraph with
its sheets.
Click page setup = in page set up
you have get – (margins, paper, lay out) :-
In margins tab = select margins
to arrange - (top, left, gutter , bottom , right..) = in orientation select –(
portrait, land scape) = in page tabs
choose normal = in apply to choose whole document = ok
In paper tab = select paper size
tab select width & height = in apply
to select whole document.
In
the tab by the symbol show/hide document
Is using to show or hide your
document.
Close
Is to exit with header and footer
tools.
***************
On
creating a table and modify it
1,
open the table menu
2,
choose insert table
3,
Choose the number of columns and rows.
On creating a table and modify it
·
You
like create a table in your written objects.
Click table = insert , table = in
the insert table window = select table size give no. of columns and rows. by
scroll or write.
Eg.
|
1 A
A 1
|
2
|
C 3
|
|
2 B
|
|
|
|
3 C
|
|
|
·
ABC
= columns
·
1,2,3=
rows
Modify
1, resize the columns
-
By
your mouse in the line you can resize the table.
2, insert columns to left, middle
, right :- select the column/ row =
click table = insert = click (- table, column left, column right, roe above,
row below, cells) .
3, used to merge cells and split
cells
Merge cells
·
If
you want to the lines in one line:- select row /column = click table = click
merge cells.
·
And
also you need the row/columns to split:- select row/column = click table =
click split cells .
4, using in no. align right
·
You
need to modify the no. :- select the no. = click the box align right.
**************
1,
inserting text box
2,
creating columns
1, inserting text
You need to write in box and
select color :- click insert = click text box = you have get “create your
drawing here” = write as you want text.
|
·
If
you want the text box ink color:- right click in text = click colors and lines
in format text = choose the color in fill box = if you want choose color line =
ok
·
If
You click in “format text” you have to get :- (colors and line , size , layout
, picture , text box , web)
2, creating a columns
·
Are
You need to create a columns ?
Click format = click columns = if
you want (2,3..) = click in “presets” or no. of columns click scroll = click in
apply to this point forwared by scroll = ok = write
·
If
you write in columns if you want to cross to another columns:-
-
Click
insert = click break = in break click column break = ok
Or
-
Press
ctrl + shift it down and press enter.
·
And
you like to merge one columns the many columns:-
-
Click
formant = click column = click one in presets or no. columns scroll = click in
scroll “apply to this point forward” = ok
1,
creating a word art
2,
creating shape and changing them
3,
collect word art and shape
1, creating a word art
·
You
like to enter arts to the text to emphasis :- click insert = click picture =
click word art = click choose style in word art gallery = ok = write in the
selection of “your text here” = click in font scroll and select arail ore other
.. = if you want resize click size = ok
“see the text”
·
The
text to emphasis / to attractive :- right click in text = choose as you want
“insert word art, edit text, word art gallery, format word art, shape, text
wrapping,…
·
If
you want adding write in your text :- click insert word art in word art =
choose style in word art gallery = write in text = ok = if the text outside in
your drawing /text = click layout in word art = click through or tight =
dragging the text in you want.
2, creating shape and changing
·
You
like in your text setting drawing (3d) shapein draw toolbar shape circle and
rectangle = you have get “ create your drawing here?” = draw your art = click
text box in draw toolbar = expand their place = write in box = dragging the
write box = delete the other box = click in draw in toolbar = click change auto shape = choose ( -basic
shape, - block arrows, - flow chart, - start and banners, - callouts).
3, text box and insert word art
·
If
you want collect your text,art and shape:- click insert = click text box (click
text box “in drawing here”) = you have get “create your drawing here” = write
your text = click insert … picture..
word art/click insert word art = choose style = ok =
write
your text = ok
Transfer data
from information one to another computer
There
are many using transferring data from one computer to anther lets to define:-
Flash,
floppy, cd , dvd , tape drive
Flash
Is
using to transfer data by universal usb
. the capacity of flashs are 1GB,2GB,4GB,8GB,64GB, 120GB
THE IMPORTANCE
OF FLASH
FLASH IS USED FROM ANY STORAGE DATA OR
TRANSFER DATA IT IS SMALL AND BACKUP MORE INFORMATION. BUT the disadvantage of
flash was carries virus.
Floppy
It
is low capacity and size 1.44 mb. And it carries virus.
CD(compact
disk)
Cd
are using to transfer date from one to anther. There are two cd: - cd-r, cd –rw
cd-r
is recordable not erased.
Cd
+rw is recordable and erased.
The
capacity of cd are is 700 mg
DVD(digtal
video display)
There
are two dvd :- dvd +r , dvd +rw
Dvd
+r = is recorded only
Dvd+rw
= is recorded and erased.
WHAT
IS VIRUS?
What
is a computer?
·
It
is a device which is a process, modify and creating a data (information).
Device: - something invented (made
up) for a special purpose.
Process: - input, interpret,
output
Information: - raw material like
data, audio, text, video, animation, image….
·
Computer
has two components :- A, hardware B,
software
A,
HARDWARE COMPUETR
-
THE
PHYSICAL OR RIGID PARTS OF A COMPUTER
-
ENABLE
THE SOFTWARE TO OPERATE.
COMPUTER HARDWARE CATAGORIES
1, IN PUT DEVICES:- keyboard,
mouse, scanner , microphone….
2,OUT PUT DEVICES :- monitors,
printers, speakers….
3,STORAGE MEDIA:-
-
3.1,
TEMPORARY = RAM, which is volatile
-
3.2,
permanent
-
Hard
disk drive - CD ( compact disks)
-
Floppy - DVD (digital video
disks) etc
-
Flash
4, CPU (central processing unit)
-
Execute
instruction
5, BUS:- determine (resolve)-
what kind of hard ware transfer data between devices.
PERIPHERALS
1, they are outside the CPU but
controlled by the CPU.
2, categories of peripherals
-
2.1,
input devices:- keyboard, microphone, web camera, optical scanner
-
2.2,
output devices :- monitors, speakers , printers
-
2.3,
storage media :- flash, floppy, caste, CD/DVD
-
2.4,
communication devices :- such as modem, internet
SOFTWARE
1, The logical parts or set of
computers, or programmers.
2, tell the computer what to do.
3, computer software categories:-
-
3.1,
BIOS =(basic input/output system)
-
3.2,
operating systems such as DOS,WINDOWS
-
3.3,
utilities which work beyond operating systems (antivirus).
-
3.4,
application programs which jobs oriented programs, such as :- ms word ,access,
excel….
Computer
capacities size
1, bits are 0,1. They are
computer language which is called binary language .
2, bytes are characters, formed
out of eight bits.
3, characters are from A-Z,0-9
and special characters.
4, kilo-bytes(kb) formed out of
1024 bytes.
5, megabytes(MB) = 1024 kb
6,gigabytes (GB) = 1024 MB
7, read the sample capacities :-
234,365,661,818
NB = computer information sized
by bytes.
·
By
what mechanism your computer know its capacity?
-
Right
click my computer = click properties
·
How
to know you file capacity?
-
Select
your file and right click = click properties( click view in folders to details
of files).
More
practice will may accept our culture.
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